Troubleshoot 0x8004010F: Outlook Data File Cannot be Accessed Error

Find out how to resolve Outlook Data File Cannot be Accessed issue in Outlook 2016, 2013, 2010, 2007. The users who are facing Outlook error 0x8004010F can refer this article as it provides users with both manual and automated solution. The users can select the method which best fits their requirement.

Email clients have made the communication and management process easier for the users. Outlook is one of the most preferred email clients by the users. When MS Outlook is connected to Exchange Server, entire data on the server is stored in an OST file locally. OST or Offline Storage Table file can be considered as a replica of the user’s Exchange mailbox. This file stores all the records of the account present on the server. The OST file plays a vital role when Exchange Server experiences downtime due to technical or other issues. In such cases, the user’s work is not affected as he/she can continue to work with the OST file locally without any interruptions. All the changes made by the user are kept intact with the Exchange account once the server gets the Internet connectivity.

Sometimes, the user is not able to access the Exchange mailbox data through OST file due to the occurrence of the errors. These errors might be caused due to the faulty synchronization between Outlook and Exchange or due to problems with the OST file. Moreover, if the errors are not resolved immediately then they can also lead to data loss issues. Thus, in this blog, we are going to discuss the most common error faced by the Outlook users i.e. 0x8004010F: Outlook data file cannot be accessed. Moreover, we will also introduce multiple ways using which the user can easily eliminate the 0x8004010F error.

About Outlook 0x8004010F Error

It is a MAPI error which is encountered while synchronizing an offline address book, at the time of downloading the OAB files or during send/receive operation. Now, let us find out the primary reasons that are responsible for the occurrence of Outlook 0x8004010F error.

Reasons Behind Outlook Data File Cannot be Accessed Error

There are numerous reasons due to which this issue occurs. The possible causes that can lead to the Outlook error are listed below:

• Corruption of OST file
• Virus or Malware infection
• Corruption of Outlook Profile
• Improper shutdown of the system
• Exceeding the file size limit of the OST file
• Incorrect configuration of Outlook Profile
• Changing the location of the OST file on the machine
• Copying old OST file used by previous Outlook version after upgrading it

Method to Resolve 0x8004010F: Outlook Data File Cannot be Accessed Error

Depending upon the cause behind the error the user can apply the appropriate solution to fix the Outlook error. Some of the methods are explained in the section given below. The user can implement the method and resolve the error.

Method 1: Create a New Outlook Profile

If the Outlook error 0x8004010F is encountered due to the corruption of the Outlook profile then the user can fix the error by creating a new Outlook profile. This method is divided into three steps that are:

• Find the current location of default Outlook data file
• Create a new Outlook profile
• Configure the new Outlook profile as default profile

Method 1: Create a New Outlook Profile

• First, you have to open the Control Panel and then click on Mail.
• After that, select your current Outlook profile and then go to Properties option.
• Now, Mail Setup – Outlook dialog box will appear. You have to click on Data Files.
• The Account Settings dialog box will be displayed. Now, you have to navigate to the Data Files tab and then note the name and location of the default Outlook profile. The default profile will be denoted by a check mark.
• At last, close and Exit.

Step 2: Create a New Outlook Profile – Auto-setup IMAP or POP3 Email Account

• First of all, open the Control Panel.
• After that, the Mail Setup – Outlook dialog box will be opened. You have to click on the Show Profile option.
• Now, select your current Outlook profile and then press the Add button.
• In the New Profile dialog box, type the name for the new profile and then click the OK button.
• Add New Account dialog box will appear. Now, type your email information and then select Next button.
• After the successful configuration, hit Finish button to resolve Outlook data file cannot be accessed issue.

Step 3: Configure the New Outlook Profile as the Default Profile

• First, you have to open Control Panel.
• Now, Mail Setup – Outlook dialog box will appear. Go to Show Profiles option.
• After that, you have to select Always use this profile option and select the new profile from the drop-down under it.
• Finally, click on the OK button.

Method 2: Changing Message Delivery Location to a Temporary Folder and then Changing it Back

Sometimes, the users have multiple email accounts in Outlook. Creating a new Outlook profile is not a feasible solution for them. In this situation, the user has to follow the below-mentioned procedure to fix Outlook error 0x8004010F:

• First, you have to open Outlook and then navigate to File tab and select Account Settings.
• In Account Settings, go to Change Folder and expand it by clicking on the + sign next to it.
• Now, you have to select the Inbox and then click on the New Folder option to create a new temporary folder. Name it and then press OK button.
• Select the folder that you have just created and then hit OK button. Now, the message delivery location will show in this new folder.
• After that, you have to change the temporary folder back to the original location. For this, press Change Folder again.
• Select the Inbox and click on the OK button.
• At last, close the Account Settings and hit the Send/Receive button.

Conclusion

Outlook is a feature-rich and reliable email client. There are numerous advantages associated with it. Sometimes, the users face issues while working with Outlook. The errors encounter due to multiple reasons as a result of which users face data loss issues. One of the common error faced by Outlook users Outlook data file cannot be accessed 0x8004010F error. In the above section, we have explained some methods using which the users can easily resolve the issue in detail.